Meeting minutes software minutes

During the meeting, you can write notes and assign tasks to participants that are discussed. Post-meeting MeetingKing lets you email meeting minutes to other individuals and also track tasks that you had assigned previously.

Available integrations let you export tasks assigned and created during the meeting to different task managers and your calendar to streamline your processes. Finally, we have Hugo , a tool that allows you to hold better meetings with a centralized platform for your actionable notes which you can connect with your other work apps and tools. With Hugo, you have the option to create multi-user notes with the ability to edit things in real-time. You can connect your meeting with work tools that you or your organization are already using making streamlining your workflow.

Fred, their meeting assistant, can generate the AI transcription and deliver it straight to your inbox within minutes of the meeting. With Fireflies. You can also install the Fireflies. There you have it. Our top picks for the best meeting notes apps available in the market to choose from. Our recommendation is to go through them one by one and try their features through the evaluation plan, instead of paying up right away.

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Sign up today, it's free. Here are our top picks for the best meeting minutes apps available in Reading time 10 min read Published on March 1, Modified on January 13, Category Collaboration. Table of Content. Get Started for Free. More related articles:.

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The cookies is used to store the user consent for the cookies in the category "Necessary". The cookie is used to store the user consent for the cookies in the category "Performance". It does not store any personal data. Use these to guide your writing. But remember: Your meetings may require different information. In the bottom left corner of any template, click the "Use this template" button to choose from three formats:.

The template below is structured based on these rules, which are often adopted for board meetings and committee meetings. Still, adjust it. Look at the previous meeting's minutes and make improvements as you see fit. The following template is super basic. It sets the goal, meeting agenda, and records next steps for any type of meeting. And it doubles as a meeting summary template.

And here's the template based on the informal meeting minutes sample at the top of this article:. Do you have an all-hands staff meeting coming up? Here's a free template for you to download or copy.

When adding tasks and action items to your meeting notes, here are five steps to follow. A meeting participant must take ownership of every single task, otherwise that task may not be completed.

It is up to the person who is responsible to keep track of details. Even if there is no clear date, often an arbitrary one, such as one week, is helpful for creating urgency to do the task. In formal situations, the note-taker is often the secretary, an executive assistant, or an admin. In less-formal meetings, the person taking the minutes may simply be a volunteer. Begin by carrying over any threads from the previous meeting, as well as large discussions or time-sensitive business.

Leave more minor agenda items for the end. The perfect agenda is brief but descriptive. It provides all the necessary background without being so long and unwieldy that no one wants to read it. See here for more tips on creating effective meeting agendas. When considering what type of file or document to use for your meeting, the most important factor to consider is how you will save and share your minutes.

Standard files like Word Docs, Excel spreadsheets, and PDFs all have a similar limitation as templates for meeting minutes—they need an extra step to be used or shared. Opening any of these file types requires a special program that not everyone may have access to.

Additionally, regular files like Word Docs and PDFs need to be saved carefully in the cloud, with attention to not having multiple versions of the same file in dispute. Often meeting minutes are also emailed, but email should not be the only place the meeting minutes live. The minutes should also be saved somewhere centralized so they can be found later if need be. The best solution is often a cloud-based type of document, such as a Google Doc. Even better is a doc in a free meeting management system like Hugo, where notes are easily shared or kept private , and automatically organized.

Meeting minutes are a recounting of what happened at the meeting. When the meeting starts, the first action is to conduct the roll call. In other applications, this is an optional step. I found this feature helpful as it is usually an administrative step that is often skipped.

Adding agenda items is easy and moving agenda items or indenting agenda items is accomplish by dragging and dropping items. Tasks can also be created as part of the meeting agenda and during the meeting. These features help teams make and record their decisions instead of manually counting responses. After the meeting ends, the meeting minutes are generated and the organizer can edit and amend the meeting minutes before distributing the minutes to the team.

The minutes are published in a professional looking format that clearly captures the activities conducted in the meeting. I liked being able to edit the minutes in the meeting minute format as the meeting organizer or scribe may want to edit or summarize the notes and decisions.

By organizing meetings and tasks against specific projects, the project manager or program manager can view all the outstanding action items from all the relevant meetings. The entire meeting minute database is searchable so finding the tasks or the relevant nugget from a few meetings ago is easy to do. MeetingKing provides similar features as the other three solutions as meetings are created, collaborated with actions, notes and decisions tracked during and after each meeting.

MeetingKing provides the structure format for tracking agenda items as well as a free form view for more flexibility. MeetingKing easily supports agenda creation, task tracking, decisions and meeting minutes.

It has also implemented the Parking Lot feature to help keep the meeting focused and on track. In meetings, new topics are introduced that can derail the original intent of the meeting. By using the Parking Lot feature, you can postpone that agenda item but keep track of it for future discussions.

By establishing a parking lot, the requestor still feels acknowledged and can follow up on the parking lot items for future action. Without a parking lot, the requestor could become a disruptor if the agenda item is not acknowledged. There are other meeting minute software tools that also provide this functionality but I thought MeetingKing implemented it the best.

MeetingKing also efficiently creates tasks, decision and notes by ensuring the text gets written first and then the note take can determine if the note should become a task, decision or a simple note. Another innovative feature is the use of a Kanban board to group ideas, to dos and completed tasks. I found it to be a useful approach to managing a task list for ideas as well as tasks with due dates.

With the increase of web-based software solutions, there are new opportunities to integrate these applications with other project management and task tracking applications. Each meeting minutes application usually has its own native integration with Microsoft and Google tools. If project teams need to interact with other 3rd party applications like JIRA, Trello, Wunderlist, then Zapier will connect the applications seamlessly. Zapier is an online automation tool that will connect two web-based applications together to automate tasks.

In Minute, you may want to create a new Trello card for every new Minute task. Zapier provides all these integrations with zero coding or developer support. Minute, MeetingKing and Beenote all have integrations with Zapier. These integrations are important as it enables teams to leverage the meeting minutes software tool and integrate with the project management or collaboration tool of their choice. FreJun makes meeting minutes even easier by taking the meeting minutes for you!

FreJun is an artificial intelligence assistant that records phone calls and web conference meetings and provides automated transcripts and notes after the meeting. I found FreJun to be innovative by removing the burden of taking meeting minutes and letting artificial intelligence take over!

Once I created an account with FreJun, I started a conference call and added the FreJun agent to the call by adding the FreJun phone number as a caller. Within a minute of the meeting being completed, the FreJun software sent me a notification indicating the transcript was available.

The software identified the different speakers, created a meeting summary and generated action items based on the conversation. It is important to review the transcript, action items and meeting summary for accuracy and completeness.

If additional action items need to be added, the user can highlight the sentence in the transcript, right-click and it will be added to the Action Items. The phone call can be played back and shared with meeting participants.